1 – Media and Communication Policy

1. In addition to traditional media (commentaries, news articles), social media (e.g. Facebook, LinkedIn, Instagram, Website) is an increasingly popular way to engage with members, supporters, stakeholders and the public, as well as promote dialogue and policy analyses of regional and international issues on economics, geopolitics and sustainability. It is important that the SIIA can communicate to members, media and the public at large effectively, positively and productively to promote the importance of international affairs. The aim is to contribute to a region that is inclusive, peaceful, and prosperous – An integrated, sustainable, and globally competitive ASEAN and a Singapore that is an open, dynamic hub and responsive node. No one should attempt to tarnish the Institute’s reputation in the communication of any content.
2. This policy covers all forms of communication and media, including, but are not limited to, activities such as social media postings, article writing, updating of statuses, online tagging, posting of photographs, video and audio material onto social media and made accessible to the public.
3. All members, supporters, stakeholders and employees of the Institute are bound by this Policy.

1.1 – Rules for Communication and Media Activities

1. Do not make any public statement or comment or respond in any way that may be construed to be negative, offensive or derogatory towards others, the SIIA personnel, members, sponsors or stakeholders, or bodies working to promote international affairs in Singapore and ASEAN. This includes using subtle references such as tagging, or liking or reposting negative comments or posts, which indicates your approval for the content.
2. Inform and obtain approval from the Institute before engaging in or undertaking any media or press activity that communicates you as a member, supporter, stakeholder, and employee of the Institute. Only provide insight, expertise and relevant and accurate comment.
3. Approach all communications in a positive manner. Be respectful, professional and courteous. Any “personal attack”, name-calling, abuse of defamation will not be tolerated.
4. Bear in mind that the Chairman or the Institute’s nominated delegate is the official spokesperson for the Institute and therefore the only person permitted to speak on behalf of, or about the SIIA without prior written approval from SIIA.
5. Be responsible to attend media conferences or interviews coordinated and / or approved by the SIIA.
6. Obtain prior consent from the SIIA before entering into any agreements which would involve you working in any media capacity whatsoever in any period leading up to, during or after an SIIA event, whether as a print journalist or television or by providing exclusive interviews or columns.
7. Not disclose any confidential information associated with the SIIA, its members, supporters, volunteers, stakeholders, or employees.
8. Check intellectual property rights and other additional terms you may be subjected to, especially if you are also participating in an event or interview outside the Institute.
9. Do not reproduce or use in any way any name(s) and/or logo(s) owned by the SIIA, without prior written consent from the Institute. This includes any tagging or posts on social media.
10. Do not use any profane, obscene or inappropriate language.

1.2 – Monitoring 

1. The SIIA will regularly monitor online activity in relation to the Institute. Detected breaches of this policy should be reported to the SIIA.

1.3 – Liability 

1. When you choose to go public with any comments or material in any way, including on social media, you are solely responsible for such comments and materials. You should be aware that you can be held personally liable for any comments and material that may be deemed to be defamatory, obscene or proprietary.
2. In any situation, you should not post information that you have been asked not to, or not been provided consent for, especially those governed by intellectual property rights or the Personal Data Protection Act (PDPA).

1.4 – Infringements 

1. It is important for you to understand the need to exercise care in setting boundaries between your personal and public communications, and to understand that what may seem private, especially that in the digital world, can often become public, even without knowledge or consent. In no circumstance would a privacy setting be foolproof nor can it be used as an excuse for ignorance or non-conformance to this Policy.
2. The SIIA reserves its right to take any appropriate measure with respect to infringements of this Policy, including disciplinary or legal actions. It also reserves the right to act on information provided by third parties, to investigate possible infringements of this Policy, and take appropriate actions.

1.5 – Responsible and Positive Communications

1. You can promote support for international affairs using the following means:
   • Follow SIIA on LinkedIn (https://sg.linkedin.com/company/singapore-institute-of-international-affairs)
   • Tag SIIA when posting (content, photos, videos, updates) related to Institute’s events and articles related to international affairs (#SIIA).

1.6 – Contact Information

To seek approval for interviews, outreach requests or clarity on the suitability of content, please contact:

Ms Siti Bazilah
Senior Executive, Media, Events and Marketing
siti.bazilah@siiaonline.org
+65 6734 9600